On Wed, Jun 7, 2017, at 04:15 PM, Máirín Duffy wrote:
Updated data points:
- Registrations: 42
- Proposals / Papers: 21
OK, was talking to Matthew about this, we need some logistics here since
as Stephen mentioned there's necessarily a back and forth dance to get
VISAs and flights booked.
Let me know what you think - there's basically 3 rounds of proposal
review / travel booking so it's more rolling starting on june 15
June 15 - CFP deadline.
June 15 - Announcement of a 1-week extension to June 29th.
June 16-19 - (Fri-Mon) We will review the papers thus far and vote and
have a list of accepts and rejects.
June 19 - Notify rejects
June 19 - Someone reviews the accepts reg details, makes sure they have
registered, notes if they need visa and anything else that needs to be
verified.
June 19 - Visa letter generation
June 20 - Someone will notify the accepts to confirm they can go, ask
any q's from the review, attach visa letter, ask them to respond by June
22 that they can go.
June 21-22 - We will review the newest batch of proposals, update list
of accepts and rejects.
June 22 - Notify rejects
June 22 - Brian will book travel for all accepts that confirmed.
June 23 - reg detail review for new accepts
June 23 - visa letters for new accepts
June 23 - notification / ask for confirmation for new accepts, asks any
q's from review, must respond by june 26 that they can go.
June 26 - Brian will book travel for new batch of accepteds.
June 29 - CFP closed for reals yo.
June 30 - Notify rejects
June 30 - Review of new accepts to verify reg is filed, noting any
details to be confirmed
June 30 - generate list of needed visas for new accepts
June 30 - notify new accepts, attach visas, etc, ask for response by July
3
July 3 - Brian books last batch of accepts travel
Questions for you all
---------------------
- Who will review the accepts on June 19, June 23, and June 30 to
generate the lists of visas needed and any other q's that need to be
asked of accepts? (Maybe Brian should do this since he'd have questions
about the travel booking deets?)
I can do this.
- Who will generate the visa letters? Can someone volunteer?
I can do this. Mo, I believe you said you have a format/template that
has worked in the past?
- Who will notify accepts and rejects?
I can do this, but would prefer to have someone else take point on it.
regards,
bex