The original message was held back since too many recipients were included. So trying again with less... Sorry for possible duplicate.
-------- Original Message --------
Hi all,
A small meetup of FUDCon organizers and Red Hatters was held this Thursday. Below is the meeting minute:
##0 Introduction ###0.1 Self introduction of everyone. ###0.2 Charles shows the basic aim of this meeting
##1 Schedule related issue ###1.1 Possible slots for more Red Hatters in the schedule Action: alick tell Red Hat how many slots are still available when schedule is initially done. ###1.2 IDEA: How the upstream is used into downstream or in enterprises as a topic (by Charles) Action: alick zsun Talk about this issue (How the upstream is used into downstream or in enterprises as a topic) on schedule meeting.
##2 Visa issue INFO: Even Red Hat employee will not get a invitation letter if Red Hat Beijing site do not agree with the invitation. INFO: Jiri and Jaroslav have got invitation letters from Red Hat Beijing. INFO: Anish has got invitation letters from Red Hat Action: alick query invitation letter status of Lennart Action: alick Confirm visa status after all invitation letters are sent.
##3 Reimbursement for flight ticket and lodging Action: alick zsun cicku Query FAmSCo/Harish/Ruth about the workflow of buying flight tickets and sponsoring flight expenses Action: alick zsun cicku Query FAmSCo/Harish/Ruth about the workflow of booking hotel and sponsoring lodging expenses Action: zsun collect the information of check in and check out date for booking Action: alick find a way to sponsor half of RMS's hotel fee IDEA: organizers book the hotel, speakers pay the bill when check-out IDEA: for long staying speakers, organizers just book three day's hotel, speakers should renew as needed.
##4 Assistant for attendee Action: alick sent email to lists about Invitation letter and other help for foreign attendees, cc zsun cicku Action: zsun collect requests from foreign attendees Action: alick use "邮件合并向导" in libre office to make all the invitation letter at one time
##5 Volunteer ###5.1 Find from community and universities first. Action: alick cicku send out call for volunteers for FUDCon (and GNOME.Asia) ###5.2 Volunteer from Red Hat Action: alick tell the number of volunteers needed from Red Hat.
##6 Sponsorship ###6.1 Red Hat already marked as sponsor since FUDCon is sponsored by Red Hat. Action: alick zsun cicku List the *need Red Hat's help* items and sync with Grace if needed. ###6.2 How to get finacial sponsorship or offer receipts for sponsorship Action: zsun dongfengweixiao Query how other fedora community/FUDCon/FLOCK manage finacial sponsorship or offer receipts for sponsorship, especially how Red Hat was involved Action: alick libin dongfengweixiao query emily about how gnome.asia manage finacial sponsorship, especially about how to provide receipts ###6.3 Leave possible place for sponsorship on poster Action: cicku dongfengweixiao Leave possible place for sponsorship on poster ###6.3 Ask tonghuix for help on possible sponsorship company. dongfengweixiao Action: dongfengweixiao Ask Red Hat and tonghuix for help on possible sponsorship company ###6.4 Special fedoraproject mail. LINK: https://fedorahosted.org/fedora-infrastructure/ticket/3309 Action: dongfengweixiao Query Infrastructure for FUDCon Beijing mailbox alias.
##Action List Today##
* alick tell Red Hat how many slots are still available when schedule is initially done. * alick zsun Talk about this issue (How the upstream is used into downstream or in enterprises as a topic) on schedule meeting. * alick query invitation letter status of Lennart * alick Confirm visa status after all invitation letters are sent. * alick zsun cicku Query FAmSCo/Harish/Ruth about the workflow of buying flight tickets and sponsoring flight expenses * alick zsun cicku Query FAmSCo/Harish/Ruth about the workflow of booking hotel and sponsoring lodging expenses * zsun collect the information of check in and check out date for booking * alick find a way to sponsor half of RMS's hotel fee * alick sent email to lists about Invitation letter and other help for foreign attendees, cc zsun cicku * zsun collect requests from foreign attendees * alick use "邮件合并向导" in libre office to make all the invitation letter at one time * alick cicku send out call for volunteers for FUDCon (and GNOME.Asia) * alick tell the number of volunteers needed from Red Hat. * alick zsun cicku List the *need Red Hat's help* items and sync with Grace if needed. * zsun dongfengweixiao Query how other fedora community/FUDCon/FLOCK manage finacial sponsorship or offer receipts for sponsorship, especially how Red Hat was involved * alick libin dongfengweixiao query emily about how gnome.asia manage finacial sponsorship, especially about how to provide receipts * cicku dongfengweixiao Leave possible place for sponsorship on poster * dongfengweixiao Ask Red Hat and tonghuix for help on possible sponsorship company * dongfengweixiao Query Infrastructure for FUDCon Beijing mailbox alias.