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commit e8173a0f72e5f81a3ee9e89fc5722c1c4db4a56a
Author: Brian (bex) Exelbierd <bex(a)pobox.com>
Date: Wed Aug 9 13:32:06 2017 +0200
Adding doc on entry types
---
docs/faq_entries.adoc | 17 +++++++++++++++++
1 file changed, 17 insertions(+)
diff --git a/docs/faq_entries.adoc b/docs/faq_entries.adoc
index ee57969..1e6417e 100644
--- a/docs/faq_entries.adoc
+++ b/docs/faq_entries.adoc
@@ -3,6 +3,23 @@ Fedora Budget - Understanding Entries
You may find the link:faq_budgeting.html[Budget FAQ] and the
link:faq_general.html[General FAQ] useful.
+What kind of entries are needed?
+--------------------------------
+There are two general kinds of entries that should be in the ledger:
+
+1. A budget entry for any planned to spend money. Every time something gets approved it
should get entered. This lets everyone see what is planned and how much money is left.
You can also enter things that you think might get approved to "block" money for
them. It is suggested that you the word "proposed" in their name or something
similar to flag them. If they get approved, remove the word. If they don't get
approved, delete the entry (or comment it out).
+
+2. A transaction entry for every actual spend of money. Ideally these are done as soon
as possible after the money is spent. This will cause the budget created in step 1 to get
reduced.
+
+It is suggested that the work be divided to make it easier and not overload one person.
For example, it is probably best for the budget entries (#1) to be made by the treasurer
and the transaction entries (#2) to be made by the card holder (or the treasurer if a
non-card transaction). It is also a reasonable and good idea to encourage any contributor
to submit a PR with the entries for ticket approvals if you have that capacity.
+
+The goal is to have accurate timely records that are easily maintained by a large group
of people.
+
+Swag is budgeted for (#1) and then purchased (#2). If your region buys swag in large
quantities and then distributes it across multiple events, it is not necessary for the
ledger files to show how much swag went to each event (unless that is useful for you).
From a Fedora Project perspective we just need to know how much we budgeted for Swag and
how much we spent.
+
+It is also not necessary to break out bank fees like Paypal, however it is strongly
encouraged that you do it. This will allow us to udit these fees and see if we can get
some lower cost options where it is possible or alternatives from accounting. If you
don't want to break out those fees though, you are not required to do so.
+
+
What does an transaction entry look like?
-----------------------------------------
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