Now :-) log in at register.flocktofedora.org. There's s panel on the right side of the dashboard where you can view the submissions and vote. You'll need to vote on all the submissions by Tuesday!

Thanks,
~m

On June 17, 2017 3:09:54 PM EDT, "Bebout, Nick" <Nick.Bebout@usi.edu> wrote:
When and how am I to review/vote for proposals?

-----Original Message-----
From: Josh Boyer [mailto:jwboyer@gmail.com]
Sent: Thursday, June 8, 2017 12:27 PM
To: Máirín Duffy <duffy@redhat.com>
Cc: Planning discussion for Flock (Fedora Contributor Conference) <flock-planning@lists.fedoraproject.org>
Subject: Re: CFP / Travel booking proposal

On Wed, Jun 7, 2017 at 10:15 AM, Máirín Duffy <duffy@redhat.com> wrote:
Updated data points:

- Registrations: 42
- Proposals / Papers: 21

OK, was talking to Matthew about this, we need some logistics here
since as Stephen mentioned there's necessarily a back and forth dance
to get VISAs and flights booked.

Let me know what you think - there's basically 3 rounds of proposal
review / travel booking so it's more rolling starting on june 15

I have 0 input or responsibility here, but I think this plan looks good. Go forth and just do it.

josh

June 15 - CFP deadline.

June 15 - Announcement of a 1-week extension to June 29th.

June 16-19 - (Fri-Mon) We will review the papers thus far and vote and
have a list of accepts and rejects.

June 19 - Notify rejects

June 19 - Someone reviews the accepts reg details, makes sure they
have registered, notes if they need visa and anything else that needs
to be verified.

June 19 - Visa letter generation

June 20 - Someone will notify the accepts to confirm they can go, ask
any q's from the review, attach visa letter, ask them to respond by
June 22 that they can go.

June 21-22 - We will review the newest batch of proposals, update list
of accepts and rejects.

June 22 - Notify rejects

June 22 - Brian will book travel for all accepts that confirmed.

June 23 - reg detail review for new accepts

June 23 - visa letters for new accepts

June 23 - notification / ask for confirmation for new accepts, asks
any q's from review, must respond by june 26 that they can go.

June 26 - Brian will book travel for new batch of accepteds.

June 29 - CFP closed for reals yo.

June 30 - Notify rejects

June 30 - Review of new accepts to verify reg is filed, noting any
details to be confirmed

June 30 - generate list of needed visas for new accepts

June 30 - notify new accepts, attach visas, etc, ask for response by
July 3

July 3 - Brian books last batch of accepts travel

Questions for you all
---------------------

- Who will review the accepts on June 19, June 23, and June 30 to
generate the lists of visas needed and any other q's that need to be
asked of accepts? (Maybe Brian should do this since he'd have
questions about the travel booking deets?)

- Who will generate the visa letters? Can someone volunteer?

- Who will notify accepts and rejects?

Based on this I can put together time lines for each person.




Cheers,
~m


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