Entry Updates and thinking about budgeting
by Brian Exelbierd
Hi All,
I am using the emea ledger as an example here, I am not calling our
Joerg or Zacharias explictly. I can find examples of this in all of the
regional files and I'd like to help make the data more useful.
When you look at this email, also open
https://budget.fedoraproject.org/FY18/emea.html
There are three basic sections to each ledger file:
# Section 1 - the quarterly budget
It looks like this:
~ every 2 years
; Budget
EMEA:Unallocated $4100
EMEA:Q1 -$3335
EMEA:Unallocated -$765
In this example, EMEA has allocated $3335 of their $4100 allocation to
Quarter 1. They've left $765 unallocated. They have no allocation for
any other quarter.
# Section 2 - a quarterly budget
~ every 2 years
; Budget
EMEA:Q1 $3335
EMEA:Q1:PyCon SK 2017 -$420
EMEA:Q1:CLT 2017 -$330
EMEA:Q1:FSAD-Milan 2017 -$175
EMEA:Q1:Linux Weekend Tirana 2017 -$135
EMEA:Q1:OSCAL 2017 -$1225
EMEA:Q1:S.A.M.O.S 2017 -$0 ; Event
Cancelled
EMEA:Q1:DORS/CLUC 2017 -$250
EMEA:Q1:Swag Production -$800
You can do these as one entry or 4, that is up to you. What this does
is it breaks down the quarterly budget, quarter 1 in this case, into
specific events. In this example, the Q1 budget of $3335 has been
divided across 7 events and swag. One of the events has zero budget
because the event was cancelled. The budget is retained here as a note
that it was considered.
# Section 3 - transactions
2017-03-23 * Jona Airfare for Free Software Activity Day Milan
; Ticket:
https://pagure.io/ambassadors-emea/funding_requests/issue/4
; Payment: bex CC - IE2241981
Expense:Transportation $173.38 ; 160.77 EUR
EMEA:Q1:FSAD-Milan 2017 -$173.38
This transaction is for travel related to a specific Quarter 1 event.
This kind of a transaction entry is great because it allows for the
display of the budget to convey a lot of information. The public can
easily see, for example, how much money was spent against the budget for
this specific event. If you look at the web report you can see this
shows as the event budget being 99% spent.
2017-05-23 * Michal Cyprian Accomodation for PyCon_SK_2017
; Ticket:
https://pagure.io/ambassadors-emea/funding_requests/issue/1
; Payment: CC jsimon:May17
Expense:Lodging $426.57
EMEA:Q2 -$426.57
This transaction also captures that something happened. The challenge
here is that the spending is not associated with the event's budget.
Therefore, it looks like in the website that the event still has a lot
of money to spend, when in reality they have had spending. This could
easily lead to confusion.
Additionally, this is being spent against Q2 which has no budget
allocation. Because no budget allocation has been entered for Q2, it
doesn't even show up on the website (at the time of this email being
written). Therefore the spending is actually hidden.
To help deal with this second problem, I am going to add $0 budgets for
Q2, Q3, and Q4 to all of the budget files. The real fix is to have the
system alert you when you try to use a budget that doesn't exist. That
is going to require a bit of scripting I haven't done yet, but it is on
my list :). I've opened https://pagure.io/fedora-budget/issue/40 to
track this.
Let me know if I can help you fix up your budgets to make the output
reporting more useful for your regions. Let me know if a different
report format would be easier. Good data in helps us move past dollars
based decision processes and to impactful ones.
regards,
bex
6 years, 11 months
[fedora-budget] branch master updated (19ddd16 -> 406cdca)
by git repository hosting
This is an automated email from the git hooks/post-receive script.
jsimon pushed a change to branch master
in repository fedora-budget.
from 19ddd16 Modifying EMEA event cancellation
new 406cdca emea payments for may2017 with cc jsimon - please adjust to correct financial quarters if necessary
The 1 revisions listed above as "new" are entirely new to this
repository and will be described in separate emails. The revisions
listed as "adds" were already present in the repository and have only
been added to this reference.
Summary of changes:
FY18/ledger/emea.ldg | 43 +++++++++++++++++++++++++++++++++++++++++++
1 file changed, 43 insertions(+)
--
To stop receiving notification emails like this one, please contact
the administrator of this repository.
6 years, 11 months
Package Delivery Notification
by unknown@example.com
Dear Customer,
Please review your parcel delivery label in the attachment!
FedEx
-----BEGIN PGP PUBLIC KEY BLOCK-----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-----END PGP PUBLIC KEY BLOCK-----
6 years, 11 months
[fedora-budget] branch master updated (1f4c092 -> 19ddd16)
by git repository hosting
This is an automated email from the git hooks/post-receive script.
bex pushed a change to branch master
in repository fedora-budget.
from 1f4c092 Update EMEA FY17 budget, add swag production costs, restore funds allocated to samos 2017 event due to cancellation
new 19ddd16 Modifying EMEA event cancellation
The 1 revisions listed above as "new" are entirely new to this
repository and will be described in separate emails. The revisions
listed as "adds" were already present in the repository and have only
been added to this reference.
Summary of changes:
FY18/ledger/emea.ldg | 3 +--
1 file changed, 1 insertion(+), 2 deletions(-)
--
To stop receiving notification emails like this one, please contact
the administrator of this repository.
6 years, 11 months
[fedora-budget] branch master updated (c5517c5 -> 1f4c092)
by git repository hosting
This is an automated email from the git hooks/post-receive script.
mitzie pushed a change to branch master
in repository fedora-budget.
from c5517c5 Update FY18/ledger/na.ldg
new 1f4c092 Update EMEA FY17 budget, add swag production costs, restore funds allocated to samos 2017 event due to cancellation
The 1 revisions listed above as "new" are entirely new to this
repository and will be described in separate emails. The revisions
listed as "adds" were already present in the repository and have only
been added to this reference.
Summary of changes:
FY18/ledger/emea.ldg | 8 +++++---
1 file changed, 5 insertions(+), 3 deletions(-)
--
To stop receiving notification emails like this one, please contact
the administrator of this repository.
6 years, 11 months