On Wed, 2012-12-19 at 07:01 +0530, Buddhike Kurera wrote:
Hello APAC FAms,
Hi Buddhike, folks,
Time has come to plan next year budget, FY2013.
As per the continuous improvement on budget management by FAmSCo,
Budget Wrangler per each region needs to submit the next year budget
at the end of the each year.
It sure has. I'm sure I can speak for all ambassadors when I say that
we're most grateful for your efforts :)
All the expenses except FUDcon and FAD should be included. This is a
projection of the total funds we need for the year, though we tried
last time that wasnt possible. Therefore this is the first time we are
going to do this.
I know as per the current situation it is hard to make such a budget
because sometimes special needs may arises. However we need to manage
his challenge. Therefore it is required to get information from the
FAms and plan. Tuan will also help me on this.
Following has been identified as main areas that we need funding.
x Media production
x SWAG production
x Expenses for Release parties
x Event sponsorships
x Event attendee subsidy
x Special projects/ policies
x Others
The process will follow like this, if you planning to do something for
next year under above categories please prepare a rough budget and
update the ticket. Please include in ticket[1] what is it (which
category it belongs), expected quarter* and amount required(good if it
can have a cost breakdown). Do mention the estimated rough cost.
Margin for unexpected expenses will be considered later at the budget
preparing stage.
I'm a little unsure about how many tickets/comments you'll get here. The
year is a *long* time. Only the FUDCons require long term planning and
therefore have a detailed budget chalked out quite in advance. For
smaller events, such as unconferences, workshops, even quite a few FADs
(not included in this budget), the planning phase hardly takes a
fortnight. In fact, we encourage folks to make up quick plans, get
together, have a small event (and in the process meet up and get some
work done). A majority of the workshops also depend on other events such
as technology festivals in various educational institutes. Our
contributions to such events only come in once a call for participation
has been made.
From what I can gather, at this stage, the only information that can be
collected will be based on:
* Release parties (since these should've already been planned by now)
* Swag production for ambassadors (not event based, just regular swag
production for the cycle)
* Media production (again, not event based, just regular media
production for the cycle)
* Event sponsorships/attendee subsidy/special projects: very difficult
to ascertain at the time, even for half a year.
Therefore, the budget, if planned on this limited information will not
be fit for the entire year. I would rather suggest that the yearly
budget be based on yesteryears' expenditures:
* How much did we spend in the last few years?
* Is there an incremental/decremental trend?(Why?)
* Plan a budget based on extrapolations of this trend, may be including
a "buffer" or 20% extra as backup, or with the intention of getting more
ambassadors to hold events.
Deadline for the entries = 2013 Jan 04, 23:59 UTC
Once the budget is prepared I ll present it next APAC FAm meeting and
once it is agreed I can forward it to FAmSCo.
FY13 Q1 (March 2012 - May 2012)
FY13 Q2 (June 2012 - Aug 2012)
FY13 Q3 (Sept 2012 - Nov 2012)
FY13 Q4 (Dec 2012 - Feb 2013)
Thanks for your support and please do contact me if you need more help
or clarification.
[1]
https://fedorahosted.org/fedora-apac/ticket/49
I'm sorry I didn't jump in earlier. I'm supposed to be on vacation till
Jan 10th[1]. It's only by a matter of chance that I checked my mail and
caught this announcement. From the limited response to the thread and
the ticket, I feel a lot of other ambassadors are also busy holidaying
currently. It might be worth extending the dead line some this time (and
maybe working on this at a different time next cycle so we don't clash
with the holidays)?
I would also like to point out that the plan for us Ambassadors[2] could
probably be expanded to include such deadlines, details. May also be
something that we can look into. I could come up with a plan template,
only once I'm done holidaying though ;)
Have a great holiday everyone! I'll at least check my mail regularly to
follow this thread now :D
[1]
https://fedoraproject.org/wiki/Vacation
[2]
http://jreznik.fedorapeople.org/schedules/f-18/f-18-ambassadors-tasks.html
--
Thanks,
Warm regards,
Ankur: "FranciscoD"
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